Legal Secretary
Location: Wilmington, Delaware
Description: K&L Gates is currently seeking to employ Legal Secretary right now, this position will be assigned in Delaware. Detailed specification about this position opportunity please read the description below. The global law firm of K&L Gates LLP seeks an experienced Legal Secretary for its Wilmington, DE office. This position will be responsible for accurate completion of work assigned by multiple timekeep! ers, including word processing functions, filing, client billing, time entry, using telephone equipment to answer incoming calls and to place outgoing calls, coordinating meetings and conference room services, arranging travel, submitting expense reports, calendar maintenance and handling of daily mail. Also responsible for maintaining various information lists including client/matter identification numbers, lawyers contacts and marketing mailing list. Legal secretaries must also maintain positive contact with clients, lawyers and all support staff. They must observe confidentiality on all client matters and adhere to procedures and guidelines set by all departments of the Firm.
ResPonsibilities Include:
The daily makeup of tasks changes depending on attorney needs.
Completing all word processing projects including, but not limited to, memos, letters, charts, spreadsheets, Power Point presentations, check requests, File Opening Memos, briefs, pleadin! gs, agreements, deeds, leases, tax returns, benefit plans, and! other such documents specific to the timekeepers area of practice. Such work may be from hand written copy, Dictaphone, verbal dictation or edits on existing work product.
Accurate inputting of lawyer/paralegal time onto the accounting system Proofreading of all work, which includes reading documents for content and context.
Preparing and maintaining client and office files and chronological daily letter and memo files. Maintaining up-to-date, orderly pleading indexes for legal documents. Updating of periodicals and loose leaf publications.
Answering and screening of routine telephone calls. Preparing appropriate telephone billing information by programming information into the telephone and by completing telephone expense reports. Providing backup telephone coverage for others in work area. Duplicating documents, papers and other materials as needed.
Preparing client bills, maintaining billing files, working with Accounting Department to resolve billing pr! oblems and efficiently processing final billing statements and letters.
Maintaining accurate and up-to-date databases such as contact lists, client/matter numbers and marketing mailing lists.
Scheduling meetings, arranging for conference rooms and requesting conference room services for meals, beverages, a/v equipment and scheduling outside vendor services such as court reporters or expert witnesses.
Coordinating timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc.
Making travel arrangements, including air transportation, automobile rentals and hotel reservations.
Obtaining cash advances and preparing and submitting proper expense reports to the Accounting Department.
Availability for occasional overtime. Assisting as a backup replacement secretary for other timekeepers in the absence of their regularly assigned secretary.
Assisting other secretaries with overflow work.
Greeting clients and providin! g assistance when needed.
Performing other related duties requ! ired based upon the unique practice of the lawyer, such as, but not limited to, Department Head administrative work, practice development initiatives, and committee project work. In addition, a limited amount of secretarial work for personal matters of the lawyer is to be expected.
The ideal candidate will have at least three years of legal secretarial, executive secretarial or secretarial administrative assistant experience (Previous experience with Elite and LegalKey is beneficial). Candidate will also have the ability to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines. Ability to take the initiative in handling projects and anticipating what needs to be done. Interpersonal skills are essential to communicate effectively with a diverse group of clients, lawyers and staff and to provide information with courtesy and tact. Knowledge of Windows XP system and Microsoft Suite of applicati! ons is required; E-filing is required; Hummingbird DM (document management system) preferred. High school diploma or its equivalent required or Certificate or Degree from a Business School is preferred.
We seek exceptional employees who want to become a part of our practice on all levels, to help us expand, challenge our limits and push us to grow into the future. If you are motivated by job challenges and personal growth, then K&L Gates could be the right place for you.
If you feel that you meet the requirements and would like to apply for this position, please click on the link below and you will be redirected to our career page on www.klgates.com. Please include a cover letter, and advertisement source in your application.
No phone calls, walk-ins, or agencies, please.
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If you were eligible to this position, please send us your resume, with salary requirements and a resume to K&L Gates.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position will be opened on: Wed, 29 May 2013 09:17:00 GMT